STEPS   Processing the Monthly Vehicle File

Every month you receive a file from the North Carolina Department of Motor Vehicles containing the vehicles that have been registered and that are now ready for ad valorum property tax billing.  These are the steps you will take every month to situs and bill the taxes and fees on the vehicles.  Print this page and use the check box column to track your progress every month.

After you prepare the vehicles for billing, you will go through the STEPS Registered Vehicle Billing sequence.

BIG STEP Step √
Load DMV File Step 0: Load DMV file onto Server  

 

 Step 1: Copy DMV Source to FLATVH  

 

 Step 2: Copy FLATVH to ASDMV  

Build Vehicles

 Step 3: Build Vehicles  
  Send letters to Vehicle owners  
  Print Unvalued Vehicles Report  
  Print Additional Equipment Review Listing  
Situs Vehicles Step 4A: INVALID CITY CODE  
  Step 4: Recycle Vehicles  
  Step 4B: STREET TYPE INVALID  

 

 Step 5: Recycle Vehicles NO TYPE  

 

 Step 5A: STREET NAMES INVALID  
  Step 5B: NO DISTRICT IN SLT  
  Step 5C: LOCATIONS OUTSIDE STREET RANGE  

Assign Districts

 Step 6A: Assign Districts from Situs Location Table  

 

 Step 6B: Assign Districts from Default Tables  
Assign Ownership Step 7: Assign Ownership  
Maintain Individual Vehicles Step 8: Maintain Individual Vehicle  
  Value Unvalued Vehicles  
  Value Special Equipment  
  Situs MISSING SITUS LINE Vehicles  
Exclude Vehicles Step 9A: Apply Exclusions  
  Step 9B: Print Exemptions and Exclusions Report  
Add Vehicles Charges Step 10: Assign Additional Charges  
Vehicle Property Edit Report Step 11: Print Vehicle Property Edit Report  

 

Before you begin processing the first file from DMV, you should have already set up the system.  Those instructions are located at getting ready for the first DMV file.